Unless you’ve been living on a deserted island for the past few months, you are more than aware of how the spread of COVID-19 has required companies worldwide to adjust their business practices. Conferences have been put on hold, employees are working remotely, and travel bans are in place.
Local and globally distributed teams are no longer able to meet face to face, which is driving up the need for robust video conferencing solutions.
There is also Google, which announced on 3 March 2020 that it will be rolling out free access to its advanced Google Hangouts Meet video-conferencing capability to all G Suite costumers globally at no additional cost until 1 July 2020.
So if you are looking to record and transcribe business meetings over the next few months Google Hangouts Meet is a good option to consider.
Here we dive into how you can record and transcribe a Google Hangouts Meet video into any language: French, Spanish, German, Arabic, Italian or +114 other languages and accents.
However, before you get started, you should be aware that the ability to record a Google Hangouts Meet Video Meeting is only available in the G Suite Enterprise and G Suite Enterprise Education editions.
What is Google Hangouts Meet?
Google offers two video conferencing software applications, both which operate similar to Zoom Meetings, Skype, and GoToMeeting.
Google Hangouts Meet is normally Google’s paid video conferencing software, which is provided as part of its G Suite. These features are typically available in the Enterprise edition of G Suite. However, all Google customers can have free access to this enhanced software until 1 July 2020.
Google Hangouts Meet supports:
- Large meetings for up to 250 participants per call.
- Live streaming for up to 100,000 viewers within a domain.
- Ability to record meetings and save them to Google Drive.
- No sotware to download.
Google Hangouts is traditionally Google’s free messaging and video call service that allows you to chat with anyone that has a Google account. This platform is less sophisticated and only allows you to host a video call for up to 10 people at once. Also, you can’t record Google Hangouts video calls.
What You Need to Transcribe a Google Hangouts Meet Video into Text
- A Google G Suite Account
- A Happy Scribe Account
- 10 Minutes of Your Time
Steps to Record & Transcribe a Google Hangoust Meet Video into Any Language
1. Schedule a Google Hangouts Meet Video Meeting in Calendar
If you plan to host a video meeting with multiple participants is it advised to schedule the call in advance. To do this, go to Google Calendar and make an appointment. You can access your Google Calendar by opening a new tab in Google Chrome and from your Accounts App Bar click on Calendar.
Click on Create Event
Next add the details for your meeting, including date and time, participants emails, and meeting description. A Google Hangouts Meet video conference will automatically be generated offering you a video meeting link and a unique dial-in number.
Invited guests will receive an email with the appointment details and a link to the video meeting. Guests can forward the meeting link to other people. However, if someone who is not invited to the Calendar event tries to join the meeting, the host must approve the request.
2. Alternatively, Jump on a Call
If you and a colleague spontaneously decided to jump on a video call, you can head straight to the Meet webpage and join or start a meeting there.
3. Start or Join the Meeting
At the scheduled meeting time, click on the meeting click in your Google Calendar or email invite.
4. Record the Meeting
Once you're ready to start the meeting, click the three dots in the lower-right corner of the screen. Select "Record meeting.” When you are ready to stop recording, go back to the three dots, ‘More Options’, and stop recording. The recording also stops when everyone leaves the meeting.
If you don’t see the record option, confirm that your admin has turned on recording for Meet in the Google Admin console. Note: Recording is only available with the computer version of Meet. Mobile app users get notified when the recording starts or stops, but cannot control recording.
Wait for the recording file to be generated and saved to the meeting organizer’s My Drive > Meet Recordings folder. An email with the recording link is also sent to the meeting organizer and the person who started the recording.
5. Download File from Google Drive
All recordings automatically save to the meeting organizers folder entitled My Drive>Meet Recordings. However, if the meeting organizer changes or the meeting occurs outside the scheduled Calendar time, the recording link is sent to the original event creator via email.
Once you locate the recording, select the file and click More Options with the three dots and then Download.
6. Sign Up to Happy Scribe
If you already have a Happy Scribe account, go to step 7.
Once you have successfully signed up, you can upload your Google Hangouts Meet recording to Happy Scribe.
Happy Scribe offers 30 free minutes of transcription to all new users. If your file is longer than 30 minutes then you will need to buy credits on your account.
6. Transcribe Your Google Hangouts Meet Recording in Any Language
Click "Upload" to open a pop-up browser. Find your Google Hangouts Meet recording and wait.
Happy Scribe will automatically covert the audio into text. It usually takes half of the file length to transcribe a file completely.
With Happy Scribe it doesn’t matter in what language you recorded your meeting, we can transcribe Google Hangouts Meet audio to text in any language, including French, Spanish, Germany, Hindu, Arabic, plus 114 other languages and accents.
7. Proofread & Correct Your Google Hangouts Meet Transcript
Once your Google Hangouts Meet video has been successfully transcribed, open the transcript to proofread and review your text. Potential errors will be highlighted in red to help you proofread your transcript.
8. Share the Google Hangouts Meet Transcript With Your Team!
Your transcript is done! It's time to share it with your team! Click on "Share" and copy your sharing link.
What Can You Do With Your Google Hangout Meets Transcript?
Whilst the transcript is beneficial for accurate minutes of a meeting, the text can be used in lots of additional ways. The Google Hangouts Meet transcript can be repurposed to create marketing videos, supplement training tools, add to company-wide emails, and construct press releases. Moreover, it makes keyword searches of hundreds of company videos possible. The ways to repurpose your transcripts are endless!